Find out what creates the price difference
Two quotations can use similar vehicle names while offering different chassis, body materials, working equipment or release documents. Before deciding whether one is cheaper, put the required items side by side and mark each as included, excluded or unanswered.
An unanswered line is not the same as an exclusion. Ask the supplier to price or define it in a revised quotation. Keep that revision with the approved specification so a later discussion of the total does not quietly reintroduce an earlier scope.
Compare the same vehicle and handover point
Work from the complete quotations, including their validity dates. Technical differences belong alongside currency, delivery terms and tax assumptions: a lower chassis specification and a different freight basis can both change the total, but they are different decisions.
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| Decision | What to establish | Condition or limit |
|---|---|---|
| Vehicle identity | Compare manufacturer, chassis model, drive, cab and destination configuration. | Similar marketing names do not prove an equivalent chassis. |
| Body and equipment | Compare dimensions, materials, mechanisms, ratings and included accessories. | Nominal capacity must not replace working limits or legal payload checks. |
| Evidence package | Compare drawings, inspection records, test records and release photos. | A certificate list is incomplete without scope and applicability. |
| Commercial basis | Compare currency, delivery term, freight, insurance, tax assumptions and validity. | Totals on different Incoterm or tax bases are not directly comparable. |
Put two quotations on the same scope
The two hypothetical offers below include different items. Add the missing costs before comparing them.
Quotation B is lower on the known comparable scope, but neither offer is ready for approval until exclusions and inspection deliverables are reconciled.
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| Step | Calculation or condition | Result |
|---|---|---|
| A comparable total | 80,000 + 6,000 + 7,500 | 93,500 USD |
| B comparable total | 84,500 + 6,000 | 90,500 USD |
| Open items | Comparable total + priced missing scope | Decision remains pending |
- Quotation A: Vehicle 80,000 + options 6,000 + freight 7,500 USD
- Quotation B: Vehicle 84,500 + included options + freight 6,000 USD
- Missing scope: Inspection and spare-parts package still need confirmation
Illustrative numbers only. Use the same delivery term, tax basis, currency date and approved configuration for real quotations.
Close the small print that changes the price
Ask how long the quote is valid and which currency it uses. If an exchange-rate or component-price change can trigger a revision, have the supplier state the trigger and approval process. Do the same for substitutions: a different chassis, pump or control system can affect service support as well as price.
For a fleet order, separate first-unit approval from the remaining production releases. Request the proposed batch sizes, inspection dates and shipping sequence. Capacity, chassis availability and port space are different constraints; a monthly output figure does not reserve a delivery slot.
Normalize the offer before comparing totals
Use the same configuration, quantities, currency, quotation validity, named delivery place and Incoterms edition. ICC explains how the selected term allocates responsibilities; the term alone does not supply a freight quote, duty rate or final landed price. ICC Incoterms 2020 practical wallchart
Illustrative arithmetic only, in arbitrary cost units: vehicle and agreed options 100 + origin handling 5 + freight and insurance 10 + destination charges 8 = 123. The inputs are illustrative, not market prices, a KEEYAK quotation or a tax calculation. Replace each input with a dated offer or applicable assessment and avoid counting an included charge twice.
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| Cost group | Keep on the same basis | Record inclusion or exclusion |
|---|---|---|
| Vehicle and options | Same signed specification and quantity | Body, chassis, equipment, spares and inspection |
| Transport and handling | Same named delivery place and shipment assumptions | Origin, freight, insurance, terminal and inland charges |
| Destination and operation | Applicable classification and actual duty cycle | Taxes, registration, fuel, service, downtime and residual assumptions |
Peru, Mexico and Dominican Republic: separate the document routes
Peru: SUNAT’s public overview distinguishes new from used vehicles and identifies vehicle identity and homologation information for new-vehicle declarations. The undated page retains legacy administrative names. Have the customs agent establish the current requirements for the completed model, importer and proposed regime before relying on it as a checklist. SUNAT vehicle-import documentation
Mexico: identify the completed vehicle or body package, engine family, model year, gross mass and import regime. The current PROFEPA certification page could not be retrieved in full during the 10 September 2026 check. Applicable NOM editions, environmental evidence and certification requirements remain confirmation items; an export record is not local approval.
Dominican Republic: DGII version 4.4, section 36, concerns dealers and concessionaires. It lists registration and licensing prerequisites, form FI-VHM-007 and the SIGA customs assessment, and matches chassis data with DGA import information. Check whether that applicant category applies. This document is not evidence that a particular truck obtained a plate. DGII first-plate procedure for dealers and concessionaires
Close the scope before accepting a total
List options separately with their quantities and status. Keep unresolved destination requirements visible, and obtain dated confirmation for freight, exchange-rate and tax inputs. If an offer cannot identify the vehicle or the included work, return it for clarification before treating its total as comparable.
Information to prepare for this review
- Both complete quotations and validity dates
- Destination and intended operating mission
- Required chassis and compliance direction
- Capacity or working-rating requirement
- Required accessories, documents and inspection evidence
- Agreed delivery term and handover point
Records to request and keep
- Signed or revision-controlled quotation
- Line-level included and excluded scope
- Project-specific specification or drawing reference
- Commercial term, handover location and document list
Common mistakes and what to check instead
- Comparing only the total price: Normalize technical, evidence and commercial scope first.
- Treating optional equipment as standard: Place every option on its own line with quantity and status.
- Ignoring unstated items: Record not stated separately from excluded; request a written answer.
Scope of this guide
The worksheet does not determine whether a configuration is legally acceptable at destination.
Currency, tax and freight inputs can change and require dated confirmation.
Stop the comparison if either quotation lacks enough identity or scope information to describe the proposed vehicle.
Sources and applicability
Overview of seller and buyer responsibilities under the selected trade term; does not quote freight, duty or a vehicle price.
Document date:
Sources checked:
Public documentation overview for new and used vehicles. No revision date is displayed and legacy administrative names remain; confirm the current model-specific route with SUNAT and MTC.
Sources checked:
First-plate registration procedure for dealers and concessionaires, including DGA import-data matching. Does not establish vehicle eligibility or a registration outcome for a KEEYAK case.
Version 4.4, section 36, printed pages 57–58
Sources checked:
Controls the project-input, quotation, approval and inspection workflow described in this guide.
Provides public checklists and worksheets; the signed project documents remain controlling.
Defines the published vehicle families and product names referenced by the guide.